Order Processing

When an order for physical products is placed, you will need to fulfill that order. Here are the basic steps you should go through:

Order state What you need to do
1. Order has been placed. Review the order.
2. Order has been paid. Fulfill the order.
3. Order has been shipped. Add the tracking number (this is optional).

Reviewing Orders

To review your orders, go to the Orders page and open the order to view its details.

Here’s the list of order details:

  • Order #
  • Date and time when the order was placed
  • Payment and shipping status
  • Admin order notes
  • Items
  • Quantities
  • Customer email
  • Shipping method
  • Payment details
  • Shipping address
  • Customer order comments
  • Shipping costs
  • Handling fee
  • Tax
  • Discount
  • Subtotal
  • Order total

A Paid order status means that your customer selected an online payment option and the third-party provider successfully processed the payment. Now you can prepare the order and ship it to the buyer.

An Awaiting payment order status can mean one of two things:

  1. Your customer selected an offline payment method and you need to contact them to arrange payment.
  2. Your customer’s online payment was not processed. Open the order details page and go to the Payment section to view the detailed payment summary and the reason the payment failed.

After you have received the payment from the customer and you have all the necessary details, you can change the order status to Processing and start fulfilling the order.

Fulfilling Orders

When you’re ready to ship a physical order, you need to prepare, pack, and deliver the items to your customer. This process is referred to as “order fulfillment” and includes all the steps you take between receiving a new order and the customer receiving their new product.

The fulfillment process usually includes the following:

  • Picking and packaging products
  • Labeling the order for shipment
  • Shipping the package with a mail carrier

After you pack the products carefully to ensure that the package is safely delivered to your customer you can arrange the shipment:

  1. Fill out the shipping label to save you time at the post office. To make the process easier you can print shipping labels and packing slips for your orders with the help of apps from the Editor App Market such as: ShipStation app, ShippingEasy app, Printout Designer app, PrintFantastic app. These apps are paid, but some of them have a free trial.
  2. Go to a shipping company you would like to use for the order shipment, for example, USPS, and send the package.
  3. Go to My Sales → Orders and open the order.
  4. Change the order fulfillment status to Shipped to let your customer know the order is on the way.
  5. Optional: If you use delivery services that provide tracking, you can enter the tracking number at which point your customer will get an email with this tracking number.

On a final note, there is no “Save” button on the Orders page. So remember – when you mark your order as Shipped, the customer will automatically receive ashipping notification email.